Sponsorships (SF Bay Area)
How to sponsor a CACO-PBSS
You can sign up for either the major
sponsorship or the vendor show of a seminar luncheon or a workshop by visiting
the CACO-PBSS home page and clicking on the Register link in the event calendar.
can participate in our meetings in one of the following two ways (Click here to
As the sole Major Sponsor for each event (or for the morning or afternoon session of a full-day event), you will be able to get great exposure to our large membership base through distributing your product information through our newsletters, hand out hardcopy brochures to the attendees' seats, and get a 10-minute podium presentation opportunity immediately before the keynote seminar. Additionally, you will also have a vendor show table at the most prominent location. This category has turned out to be very popular and some vendors have reserved for future slots almost one year ahead. They often use this opportunity to highlight their key new product(s) in the 10-min podium presentation.
If you're interested in sponsoring a CACO-Bay Area event as the Major Sponsor, please consult the CACO-PBSS event calendar at
www.CACO-PBSS.org and sign up for the event of interest to you that is still open for major sponsorship signup.
vendor show is a highly cost-efficient way for vendors to meet our
members. Each vendor gets a display table during the
seminar luncheon / workshop. To maximize the attention the vendors can get
from the attendees, we have decided to cap the number of vendors to ~30 for
seminar luncheons and ~20 for workshops.
sign up as a vendor show sponsor, please click on the Event
Registration button on the left panel.
ALL sponsorship payments (Major
Sponsorships as well as vendor shows) MUST be made through our website. At the
Event Calendar table at the home page, in the Status column (first column),
click on the Vendor Registration link.
Instructions for vendor shows:
Lunch option for vendor representatives:
The seminar luncheon vendor show:
lunches are provided free of charge. You can sign up for the lunch option when
you sign up for the vendor show (at the registration options pop-up window).
Your other fellow reps attending the show must sign up for the lunch
individually through the seminar luncheon registration process as a regular
The workshop/forum luncheon vendor show:
lunches are optional for a fee.
Attending the vendor show (seminar luncheon or workshop/forum):
Each vendor (and major sponsor) will get a 6-ft
vendor show table. You can display anything approriate on the table, as
well as a poster on the wall behind the table using painters tape.
For seminar luncheons and afternoon workshops, arrive by 11:00 AM at the venue to set up your
display on a 6-ft table (first come first serve).
For full-day workshops, arrive by 8:00am to set up.
If you have signed up for lunch, you need to check
in with the CACO-PBSS check-in desk to get your lunch ticket.
You are encouraged to bring a door prize to attract
attendees (we limit one prize per vendor). If it is a seminar luncheon
vendor show, the raffle drawing takes place at the end of the seminar, roughly
~1:15 PM. If it is a workshop seminar, the drawing takes place normally
right before the final workshop session, ~4 PM.
Vendor show time:
Seminar luncheon vendor shows: 11:00 AM - 12:15 PM
Afternoon Workshop vendor shows: 11:00 AM - 12:45 PM before
the workshop; During the workshop breaks (typically ~2:30-2:45,
Morning vendor shows: ~10:30-10:45 PM
If you plan to ship your vendor show display materials to the meeting in
Our SF Bay Area meetings typically take place at
Crowne Plaza Foster City. You can ship to Banquet Office, Crowne Plaza, 1221
Chess Drive, Foster City, CA 94404 (Indicate "For your name;
CACO-PBSS Meeting on Date").
Policy on Sponsorships:
Refund Policy for Vendors:
Major sponsorship payments are refundable minus a $500
penalty up to 3 months prior to the date of the sponsored event. Vendor show
payments are refundable minus a $100 penalty up to 2 weeks prior to the date
of the sponsored event. After the refund deadline, the sponsorship payment
becomes non-refundable. All refund requests must be made online after you log
into your account.
We hope that you can understand this, since CACO-PBSS is an entirely volunteer-run
organization and we have to minimize the effort our volunteers have to spend
on dealing with such issues.
Policy on Membership Information Sharing:
to protect the privacy of our members, our membership information, such as
membership list and meeting attendees list, is strictly used for CACO-PBSS business
only and can not be shared with anyone or any party outside the CACO-PBSS
Policy on Vendor Speakers:
receive interests from vendors in providing a speaker for one of our meetings.
Unfortunately, in order to avoid any impression of commercial promotion or
vendor favoritism, the CACO-PBSS policy generally prohibits use of vendor speakers,
except in rare cases where a vendor holds a unique technology that we are
interested in hearing about. One compromise solution is that vendors can
recommend a client scientist who is an expert on the vendor's technology.
information and suggestions, click
to contact our programs chair.